Changes in CleanChain Monthly Inventory Upload Process due to ZDHC Updates

Changes in CleanChain Monthly Inventory Upload Process due to ZDHC Updates



Since January 2025, using the ZDHC Product Identification (PID) has been mandatory for generating an InCheck Report in ZDHC Gateway. Following the ZDHC Gateway relaunch in August 2026, several changes were introduced to the InCheck generation process. This article outlines the updated requirements and steps for generating an InCheck Report after the relaunch:


New InCheck Report Process

The InCheck Report process has also been updated to support direct inventory submission to ZDHC Gateway and improved status tracking in CleanChain. Once an inventory is published, the final InCheck Report can be downloaded once the supplier publishes the report in the new ZDHC Gateway Platform.

Important: Report availability depends on ZDHC Gateway. If the report is temporarily unavailable, your inventory data and publication status may still be valid. Please try again later or contact support.

 

Understanding the New Inventory Status

Status Definitions

Status

Meaning

General Availability

Next action

In Progress 

Inventory is being prepared. No Inventory Reference ID is available. 

Editable working record. 

Review and complete all details before finalizing. 

Completed 

Inventory is finalized but not submitted, commonly for Stock Take or an inactive subscription. 

View and download only. Editing and deletion are no longer available. 

Check the inventory type, subscription, and connection:

Stock Take inventories do not require an InCheck Report and are marked as Completed when finalized. Delivery and Usage inventories require an active InCheck subscription and valid ZDHC Gateway connection to be submitted.

Submitted 

Inventory was sent to ZDHC Gateway and is under review. 

View and download only. Refresh is available to check for a status change. 

Complete the Gateway action, then select Refresh to check the latest status. 

Published 

Inventory was published through ZDHC Gateway. 

View and download available outputs. Refresh is available to check for a status change. 

Download available outputs or select Refresh to check the latest status. 

Declined 

Inventory was declined through ZDHC Gateway. 

View and download Excel. Refresh is available to check for a status change. 

Review the decline information, select Refresh, or contact support for guidance. 

 

Allowed Action Icons by Inventory Status

Action

In Progress

Completed

Submitted

Published

Declined

Edit

Yes

No

No

No

No

View

Yes

Yes

Yes

Yes

Yes

PDF

No

No

No

Yes

No

Excel

Yes

Yes

Yes

Yes

Yes

Refresh

No

No

Yes

Yes

Yes

Delete

Yes

No

No

No

No



Please be guided with the steps below while technical updates are underway:

  1. Navigate to the Chemical Module, then select Inventory.

 

  1. Click Add New Inventory.

 

  1. Select the month you want to perform the inventory for.

 

  1. Select the inventory type.

 

  1. Inventory

    1. For Existing Suppliers with historical inventory data

      1. Select Copy Existing to duplicate an existing copy of the inventory and allow suppliers to modify the product quantity and unit.

 

      1. Copy a previous list of inventories by ticking the checkbox from the list for quicker matching. The products will be matched automatically.

 

      1. Click Go.

      1. Enter product quantity and select unit or remove any products that you do not want to add to the current month’s inventory. Toggle the switch to set if chemical is a non-production chemical. Click Save and Complete when done.

      1. To add new products, refer to step 6.

 

    1. Uploading inventory for the first time (For New Suppliers)

      1. Select Upload Excel

      1. Download the inventory template.

 

 

      1. When completing the usage template, ensure to populate column G  with the Product Reference ID or ZDHC PID for accurate product matching (highly recommended).

                        

 

      1. Upload the updated template.

          

  1. Searching for Products

 

a. Products not found will appear in red if they are missing from the Gateway or CleanChain Product Library. Click the warning or the edit icon to go to the search options.

 

            

b. Instead of searching by product name, you may search using ZDHC PID / Product Reference ID or the Formulator Name.

    • ZDHC PID / Product Reference ID (Recommended, accurate match result) – This option lets you search for products that are Active in the ZDHC Gateway Library using the ZDHC PID / Product Reference ID.


    1. You may refer to your existing inventories to know the ZDHC PID by downloading the excel file.



    2.  Download your latest CIL and you can copy the ZDHC PID or the Product Reference ID into the excel template. Complete the data such as quantity, unit and then, reupload the data to update your current inventory.

      • ZDHC PID Formulator Name (Not Recommended, may have multiple match results)

     


                      c. If PID is not available from your past inventories, refer to the steps below:
          1. Open the ZDHC Gateway in a different browser. You may open it in incognito or other alternative browsers available on your device.  Note that CleanChain and the ZDHC Gateway cannot be accessed in the same browser at the same time.
          2. Go to the ZDHC Gateway to search for the product name and obtain the PID number.
          3. Repeat #6 Step b to match the results.

      • Related Articles

      • How to Upload Inventories in CleanChain

        The InCheck Report process has been updated to align CleanChain with the latest ZDHC Gateway submission and reporting requirements. The new process allows eligible inventories to be submitted directly to ZDHC Gateway, provides clearer inventory ...

      • ZDHC Gateway Relaunch: FAQ for CleanChain Users

        ZDHC is relaunching the ZDHC Gateway, taking the platform offline for a one-time transition window. This article explains what's changing, what you need to do to prepare, and what to expect before, during, and after the transition. Key Dates at a ...

      • How Do I View Monthly Inventory Data

        CleanChain allows you to view your inventories by month by following the steps below. 01/ Inventory Click Chemical. Click Inventory. Make sure that the INVENTORY tab is selected. Note: Inventory is set as a default view on the Inventory section. ...

      • How to Find Substitute for Inventory's ZDHC Level

        ZDHC Manufacturing Restricted Substances List ( ZDHC MRSL) level is an important part of chemical management leading to zero discharge of hazardous chemicals. To learn more ZDHC MRSL, refer to What Does Each CleanChain Certification Standard Mean? ...

      • What Does "In Progress" Inventory Status Mean

        The CleanChain inventory tool has adopted an additional progress tracker to better serve your inventory needs. This new status tracking will not affect the way you upload inventory but will allow you to categorize your upload as "In Progress" while ...