1. Add Product - This option allows the user to add a product individually.

a.     Select Add Product or Add Inventory Row

                  

b.     Choose a product from the list by ticking the radio button.

c.     Then, click the select button to add the product to the inventory.

          

      

Note: Click the tooltip below the “Product Reference ID, ZDHC PID, Product Name”  to open an article for additional guidance.

               Source Options Matrix

d.     Enter the weight of the product then select the unit of measurement then, click save.

                  

e.     To add another product that is not on the list, click Create New Product button. Please refine your product search before adding a product as new to avoid creating a duplicate product.

                  

f.      Enter details of the new product then type the name of the formulator or double click the field to select the formulator from the list.

                  

g.     Click save and complete when done.

                  

02) Upload CIL Using Excel

1. Click Chemical.
2. Click Inventory.
   
   
   
   
   
   
3. Click Add New Inventory.
   
   
4. Select a date.
   
   
   
   
   
5. Select an inventory type.
   
   
6. Click Upload Excel. 
   
   
7. Download the Delivery/Usage template.

            

8. Fill in the fields.
   
   Note: Please do not alter the template, this will cause an error when uploading to CleanChain.  

1. For ZDHC Product Searches, please ensure to populate column G  with the Product Reference ID or the ZDHC PID  for accurate product matching.

            

9. Click Upload Data Via Excel Template. 
   
   
   
   
10. Upload your files by choosing or dragging a file.
    
    
    
11. CleanChain will automatically process your inventory. 
    
    

A) For those products marked with a, you will need to complete the product matching manually. 

1.     Click to open the CleanChain database.

2.     Match the product.

Choose a product from these sources:

- My Inventory Products (Products you have added to your Library)

- ZDHC Gateway Library (Products Active on the ZDHC Gateway Library) Note: For details, refer to item c. under 01 Add Product in the Search Option Matrix.

- Other Third-Party Providers

- CleanChain Products (Products available in CleanChain and ZDHC Gateway)

Note: 

-If you cannot find the product from either My Inventory Products or ZDHC Gateway Library, select CleanChain Products.
-You can search using a Product Code except in ZDHC Gateway Library.

3.     Select the product.

4.     Click Save and Complete when done.

1. Click Find substitute.
   
   You will be redirected to match your product.
2. Search for the ZDHC PID/Product Reference ID/Product Name in the ZDHC Gateway Library.
3. Click Search.
4. Choose a product with a certification level.

1. Click Set Commodity.
2. Search for the product.
   

03) Copy From Existing Inventories

If you upload the same products every month, it can save a great deal of time to copy over from an existing inventory.

1. Click Chemical.
2. Click Inventory.
   
   
3. Click Add New Inventory.
   
   
4. Select a date.
5. Select an inventory type.
   
   

1. Delivery - This inventory type are the chemicals that have been recently delivered and need to be added to your inventory.
   

1. Usage – This inventory type are the chemicals that have been taken from your existing stock and used in the creation of a product.

6. Click
   
   
   
7. Select an inventory to copy.
   
   
8. Click Go.

9. Enter product quantity and select unit or remove any products that you do not want to add to the current month’s inventory. Toggle the switch to set if chemical is a non-production chemical. Click Save and Complete when done.

10. Products not found in the recently copied list will appear in red if they are missing from the
    Gateway or CleanChain Product Library. Click the warning or the edit icon to go to the search options.

11. Search Options:

1. ZDHC Gateway Library
   

1. Product Reference ID / ZDHC PID (Recommended, accurate match result) – This option lets you search for products that are Active in the ZDHC Gateway Library using the Product Reference ID or the ZDHC PID.
   

                              

      

a.     You may refer to your existing inventories to know the Product Reference ID / ZDHC PID by downloading the excel file

b.     Download your latest CIL and you can copy the ZDHC PID or the Product Reference ID into the excel template. Complete the data such as quantity, unit and then, reupload the data to update your current inventory.

1. ZDHC PID Formulator Name (Not Recommended, may have multiple match results)

1. Search by Product Name - Search for products by name across all available product sources.
   

12.  Then, click New Product

13.  If PID is not available from your past inventories, refer to the steps below:

a.     Open the ZDHC Gateway in a different browser. You may open it in incognito or other alternative browsers available on your device. 

Note that CleanChain and the ZDHC Gateway cannot be accessed in the same browser at the same time.

b.     Go to the ZDHC Gateway to search for the product name and obtain the PID number.

c.     Repeat Step #11 to match the results.

04) Add SDS

1.     Add SDS – This option allows the user to upload an existing SDS (PDF format). The system’s language-agnostic functionality allows the user to process documents in multiple languages including Chinese, Turkish, Spanish, Portuguese, and others.

a.     Select Add SDS

b.     Select SDS from the list then, click Add to my inventory.

c.     Update the product weight and unit then, click save or save and complete when done.

            

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